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Job Purpose


The Health and Safety Manager for the UK will improve the H&S culture within Staples through development and application of a robust  Health and Safety Management System.

The job holder will:


·         Lead all Staples site teams, subcontractors and other third party entities to deliver safe systems of work, meeting and exceeding the regulatory minimum for Health & Safety.

·         Offer expert knowledge and skills in influence all employees, including Managers, Team Representatives, Health & Safety Representatives and Directors to ensure that Health & Safety legislation is adhered to and policies and practices are adopted and adhered to.

·         Plan, implement, monitor and review protective and preventative measures in the workplace to minimise operational losses.  Leads workflows between  HR and external bodies in regards to occupational health problems and accidents and injuries, insurance and legal claims and risk assessments.

·         Drives new initiatives for the benefit of the UK businesses in order to fulfill Health and Safety requirements and industry best practice.

·         Have an understanding of Quality, Environment & Facilities and work alongside the QEF Manager all in aspects of their work relating to Environment, Quality & Facilities.




·         Prepare Health and Safety strategies and develop internal policies and procedures

·         Ensure all Health and Safety policy documentation, manuals and procedures are developed, reviewed and maintained in accordance with relevant legislation guidelines across all business channels and ensure effective communication / display of such documentation

·         Carry out risk assessments and consider how risk can be reduced

·         Outline safe operating procedures / safe systems of work which identify and take account of relevant risks

·         Ensure regular site Health and Safety audits are carried out to check policies and procedures are being implemented properly

·         Plan practical and effective methods, both preventative and remedial, of promoting Health and Safety and safe work practices

·         Attend all relevant Operation meetings as the Company’s Health and Safety representative

·         Make recommendations to change working practices where Health and Safety standards put employees or customers at risk or fail to comply with relevant legislation

·         Lead and arrange training for managers and associates about Health and Safety issues and risks and refresher training

·         Maintain records of audit findings and produce reports that suggest improvements

·         Maintain records of accidents and incidents and produce statistics for Heads of Sites and the Senior Leadership Team

·         Keep up to date with new legislation and maintain a working knowledge of all Health and safety Executive (HSE) legislation.

·         Advise the business of such changes to legislation.

·         Attend Institution of occupational Safety and Health (IOSH) seminars, along with liaising with regulatory bodies to ensure Staples is compliant with mandatory Health and Safety regulations and advise the business as appropriate.

·         Manage accident reporting and investigations and environmental incident investigations and produce subsequent reports and recommendations to senior management.

·         Produce monthly management reports on agreed Health and Safety topics, targets and objectives, providing clear recommendations to mitigate risk

·         Liaise with Real Estate/Facilities to ensure the safe installation of equipment during office and DC refits or changes

·         Manage and organise the safe disposal of hazardous substances in line with COSHH and COMAH Regs

·         Liaise with Local Authorities regarding enforcement visits ensuring all enforcement notices are actioned and adhered to

·         Ensure MHE operating and safety standards are met throughout the business including rescue training

·         Liaise with HR and third party Occupational Health provider on vocational rehabilitation for all employees .

·         Liaise and co-ordinate visits by our group insurers for accident investigation and defence purposes.

·         Act as liaison/point of contact for personal injury claims.

·         Coordinate/ manage site security to ensure compliant and robust security at all sites. 


Knowledge, skills & experience


·         Minimum NEBOSH level 3/IOSH/COSHH qualified

·         Knowledge of current HSE & Quality legislative requirements

·         Experienced in maintaining a robust Health and Safety policies Minimum of 2 years’ experience in similar roles

·         Experience Distribution, Contact Centre and Office environments

·         All aspects of H&S Training to varying groups and audiences through a variety of different mediums.

·         Ideally ITOL qualified

·         Experience of running multi-site Health and Safety Committees

·         Proven track record of achievement of HSE management systems

·         Knowledge of ISO14001, ISO9001 and/or facilities useful

·         Previous experience of responsibility for site security advantageous




·         Excellent communication, both spoken and written

·         Good time management

·         Ability to establish and maintain good working relationships

·         Ability to interpret and apply Health and Safety legislation and policy to adapt to the audience

·         Ability to analyse customer needs and make recommendations based on sound business knowledge and commercial acumen

·         Ensure all skills are regularly updated (in accordance with time frames) and refreshed to ensure good practice and maintain a good legal standards to support the business in all aspects of Health and Safety, Welfare & Fire Regulations

·         Ability to work independently on own initiative with minimal supervision

·         Computer literate and good working knowledge of all Microsoft packages

·         Full UK driving license as nationwide travel is required regularly


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