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 The role supports the Contract / Rebate Specialist in creating tools and following up on actions, ensuring rebates are captured in a timely & effective manner and revenues are maximized.

It requires a structured, thorough professional with strong stakeholder management skills, attention to detail and ability to create effective tools to help stakeholders deliver optimum results.


Critical results

- Vendor invoice tracker quality & effectiveness

- Conditional rebate tracker quality of information & insights

- Volume gap / conditional rebates vendor follow up effectiveness & preventive/corrective actions recommendations

-  Growth rebate calculation template effectiveness & usage ease



- Follow up on Volume Gaps emails sent to vendors 2018 and 201 quarterly

- Chasing vendors and discussing potential issues

- Presenting outcome and recommended action to the Contract / Rebate Specialist

- requesting changes to category maps

- requesting changes to local vendor mapping

- confirming net deals or any other exceptions/exclusions with Trade Managers
                where necessary


- 2018 Growth rebates & 2018 Conditional Rebates

- Creating a base template for growth rebate calculation for 2018 – Product Assortment

- Creating an overview of al Conditional allowances and informing vendor they will be
                invoiced 100%

- Investigating potential disputes, checking with Trade Managers

- Presenting results and issues to the Contract / Rebate Specialist


- New PV files

- New format to be created for mandatory vendors, sent out and explained

- Files to be received on time, chasing/discussing where necessary

- Validation if the files were completed correctly and with right currency

- Validated PV files to be uploaded to the new shared drive

- Tracker of PV files status to be created and updated on regular basis

- Letter informing vendors they will be invoiced based on agreed volume to be sent to
               vendors every quarter

- In case vendor disputes any of the allowances an investigation needs to be

- Vendors reasons need to be received

- Follow up with Sales Manager and/or Trade Managers whether they
                agree with vendor’s reasoning

- Findings to be recorded and presented to Contract / Rebate Specialist


- PDF invoices to be provided to vendors together with request for on time payment

- Tracker to be created and progress to be recorded regularly

- Collecting supplier credit notes and uploading to the new shared drive for Finance


- Conditional Rebate Tracker Assist

- Providing BUs with the tracker

- Chasing and validating the responses

- Consolidating feedback and presenting results to the Contract / Rebate Specialist


- Additional tasks supporting contracts / rebates captured and effectiveness as deemed necessary


Knowledge, skills & experience

Education and Experience:

- Academic background (minimum Bachelor)

- 2+ years of experience in relevant role

- Demonstrable success working both independently and in highly collaborative environments, with a strong focus on liquidity improvement

- Successful track record in influencing to achieve desired results

- Preferably experience in a complex diverse environment


Core Competencies:


Entrepreneurial / Results driven

- Knows when to push for a solution and how to win people’s commitment

- Can-do mentality, pragmatic, drives for excellent results, organized and able to work under high pressure


Innovation & Customer-Focus

- Proactively works with internal and external customers to identify problems, resolutions, and opportunities


Leadership / Management:

- Projects an optimistic, energetic "can do" attitude

- Consistently behaves in an honest, ethical manner

- Pro-active, takes initiative,  positive attitude

- Influences others across the matrix and facilitates collaboration by breaking down silos

- Able to articulate, advocate and work effectively to build relationships

- Cross-culturally sensitive; understands and can empathize with differences in people & cultures; respects differences

- Cross-culturally agile; adapts to diverse cultural norms/expectations ; recognizes and leverages colleagues' strengths and diversity of views


Supplier Relationship Management:

- Collaborates with suppliers to improve collection processes



- Excellent communication and networking skills

- Strong analytical, quantitative and qualitative analysis skills required

- Self-motivator seeks to improve accuracy and efficiency of analytical work and business processes

- Strong attention to detail

- Advanced skills in MS Office (Excel / Access / PP etc.)

- English: fluent and proficient in writing



Key behavioural criteria

- Customer focus:  Sets priorities with (external & internal) customers in mind; Proactively addresses customer concerns and needs; gets first-hand customer information and uses it for improvements in products and services

- Ownership: Takes personal responsibility and pride in ownership, delivers on promises, takes accountability for actions, and says it like it is.

- Collaboration:  Leverages the support of stakeholders to accomplish goals, Creates win-win relationships, solves conflicts constructively, Treats people with respect and champions diversity


Key interdependencies

- Head of Merchandising

- Central & BU Merchandising teams

- Central Merchandising and Finance teams

- EU Vendor Managers

- BU Finance Teams

- Legal team

- External Suppliers


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